1. Who This Policy Applies To
This policy applies to:
Parents or guardians who contact or book classes for children
Adults attending or enquiring about classes
Children aged 5 years to 13+ attending dance lessons
Toddlers attending classes with a parent or carer present
We only collect children’s personal data from parents or legal guardians, not directly from children.
2. Information We Collect
a. Information About Parents / Guardians
When you contact or book with us by email, phone, text, WhatsApp, or social media, we may collect:
Name
Email address
Phone number
Messages or enquiries you send us
b. Information About Children
For the purpose of class administration and safety, we may collect:
Child’s first name
Age or date of birth
Relevant medical information or additional needs (if provided)
Emergency contact details
We only collect information that is necessary to safely run our classes.
3. How We Collect Information
We collect personal data when you:
Email, call, text, or message us
Enrol your child in a class
Complete consent or registration forms
Provide information verbally or in writing
4. How We Use Your Information
We use personal information to:
Respond to enquiries and manage bookings
Communicate class details, changes, or updates
Ensure the health, safety, and wellbeing of participants
Maintain attendance and emergency records
Comply with safeguarding and legal requirements
We do not use your information for automated decision-making or profiling.
5. Photos and Videos
We may take photographs or videos during classes, performances, or events for:
Promotional purposes (e.g., website, social media, posters)
Sharing class activities with families
Photos and videos of children will only be used where written parental consent has been given.
Parents and guardians have the right to:
Give or refuse consent
Withdraw consent at any time
If consent is withdrawn, we will stop using the images going forward.
6. Sharing Your Information
We do not sell personal data.
We only share information where necessary, such as:
With emergency services in the event of an emergency
Where required by law or safeguarding obligations
7. Data Storage and Security
Personal information is stored securely and accessed only by those who need it to run the classes.
We take reasonable steps to protect personal data from loss, misuse, or unauthorised access.
8. How Long We Keep Information
We keep personal information only for as long as necessary to:
Manage class participation
Meet legal or safeguarding requirements
Information will be securely deleted or destroyed when no longer needed.
9. Your Rights Under UK GDPR
You have the right to:
Access the personal data we hold about you or your child
Request correction of inaccurate information
Request deletion of personal data (where applicable)
Withdraw consent (including photo/video consent)
To exercise your rights, please contact us using the details below.
10. Children’s Privacy
Protecting children’s privacy is very important to us. We:
Collect children’s data only from parents or guardians
Use it solely for running safe, appropriate dance activities
Never share children’s data for marketing purposes
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be available upon request or on our website.
12. Contact Us
If you have any questions about this Privacy Policy or how we handle personal data, please contact:
CW Dance Email: info@cw-dance.co.uk Phone: 07494344376